Village of Forest Hiring an Administrator

JOB OPENING
Village Administrator
Village of Forest, Ohio

Send resume to Village of Forest at 211 W. Lima Street, Forest, OH 45843.  Contact our office at 419-273-2500 with any questions.  This position will remain open until candidate is selected.

The village administrator, of the Village of Forest shall be under the general supervision and control of the mayor, with advisement of the Village Counsel of the Village of Forest, and shall have such other powers and duties as are prescribed by ordinance or by law and which are not inconsistent herewith. The village administrator shall perform all duties and shall have all powers of boards of public affairs and street commissioners as prescribed by law, except as otherwise provided by this section and in sections 735.271 and 735.272 of the Revised Code.

HOURS AND RATE OF PAY:  The Village Administrator is a full-time position of a minimum of 40 hours per week.  However, additional hours and “on call time” may be required. Rate of pay shall be starting: $18.00 to $35.00 per hour. Upon successful completion of six-month probationary period, pay will be renegotiated.

POSITION SUMMARY: The position of Village Administrator is created by authority of Village of Forest Codified Ordinance Chapter 129.01 (Subsection 01 and 02), Ohio Revised Code 735.273 and shall include the qualifications, duties and responsibilities as outlined below:

• Skillful at working with the public in a polite and diplomatic manner while following consistent guidelines
• Physically able to perform and supervise maintenance and other service department projects at the village level.
• Experienced with directing and supervising employees.  Familiar with the employee evaluations process and the use of an employee handbook.
• Regular interfacing and collaboration with the Village Mayor and Village Council in the short- and long-term planning towards village services and growth.
• Networking and collaborating with Police, Fire and EMS Departments to support overall village safety.
• Capable of coordinating with other public agencies and entities.
• Proficient verbal and written communications skills and experienced in an office setting.
• Regular attendance at Village Council and committee meetings (as requested).
• Familiar with, or willingness to learn, operation of basic construction and typical village equipment.
• Working knowledge, or ability to learn basic overall village infrastructure.
• Possess, or willing to obtain, within a reasonable time frame, a Commercial Driver’s License.
• Possess, or willing to obtain, within a reasonable time frame, a Class II, Municipal Water & Sewer License.
• Possess, or willing to obtain, within a reasonable time frame, certification in CPR and First Aid
• Willing to obtain, within a reasonable time frame, other certification and/or licensing as determined by the Mayor or Village Council. 
• Experience with researching and writing grants is a plus as well as working knowledge of zoning laws and procedures.

The individual employed as Village Administrator shall also serve as Zoning Officer, as set forth in Chapter 1117 of the Village of Forest, Ohio, Planning and Zoning Code.  Duties include acting as secretary to Planning Commission and Board of Zoning Appeals and may involve after-hour inspections or meetings with residents.

POWERS AND DUTIES:  The Village Administrator shall have the powers, duties and functions as provided by the general laws of the State of Ohio, including, but not limited to, the following:

The Village Administrator is responsible for the efficient and effective operation, coordination and oversight of services provided by the Village such as snow removal and street maintenance; mowing, maintenance of village governmental and public buildings and facilities, park and cemetery; brush and leaf pickup; storm sewer systems, and shall supervise the improvement and repair of the above.

The Village Administrator, with Mayor and Council approval, may make rules and regulations as he deems necessary for the safe, economical, and efficient management and protection of the utility and services enumerated above under his/her supervision. Such rules and regulations, when not inconsistent with village ordinances and resolutions or the constitution of this state, shall have the same validity as ordinances.

The Village Administrator shall have the same powers and perform the same duties as street commissioner as prescribed by law, except as otherwise provided by sections 735.271 through 735.273 of the Revised Code.

Has authority to make contracts, purchase supplies and materials and provide labor for any work under his/her supervision involving not more than $50,000, except that any purchases and/or contracts exceeding $3,000 must first be recommended by the Service Committee and approved by Council.

Contracts and purchases in excess of $50,000 shall be made in conformance with Ohio Revised Code sections 735.05 through 735.07 and all other relevant provisions of law.

The Village Administrator, with Mayor and Council approval, may appoint officers, employees, agents, clerks in departments that he supervises. Such appointments and the mayor’s approval thereof shall be in writing, and shall be filed with the Village Fiscal Officer.

Directs, supervises and coordinates work activities of service employees under position supervision, and determines and assigns work projects as well as work schedules for said employees.

Creates a supportive and responsive work environment for employees, which includes regular staff meetings, employee evaluations and implementation of performance improvement plans as needed.

Is responsible for employee motivation and discipline including coaching, corrective counseling and oral or written reprimands, suspensions or terminations in accordance with established policies.  Shall comply with all provisions of the Village of Forest Employee Handbook and ensure that all employees under his/her supervision are in compliance with same.

Serves as a strong liaison between the Village of Forest and other municipalities, Hardin County, Wyandot County, Hancock County, and surrounding counties as necessary.

Works with the Village Fiscal Officer, Mayor and Village Council to establish annual balanced budget, works to control cost and increase revenue and collection.  Develop, maintain, manage and control budget under position authority.

Receives residents’ suggestions and complaints and works toward acceptable solutions. Communicates with the Mayor, Service Committee and Village Council on a regular basis to advise of project status and accomplishments and when required prepares written reports.  Performs other related duties as assigned by the Mayor or Village Council.

SUPERVISION:  The Village Administrator shall be under the general supervision and control of the mayor, and shall have such other powers and duties as are prescribed by ordinance or by law and which are not inconsistent with the relevant laws of the State of Ohio.

RESIDENCY:  The Village Administrator need not be a resident of the Village of Forest, but, if selected must have the required residency limitation waived by formal council action.

DISCLAIMER:  The foregoing Job Description does not constitute an Employment Contract.  The position of Village Administrator is “at will”, and the Village Administrator serves at the pleasure of the Mayor and Council.

The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This Job Description is intended to identify and illustrate the kinds of duties that may be assigned to an employee holding such a position and is not to be interpreted as describing all of the duties that may ever be required of such an employee, or be used to limit the nature and extend of assignments such individuals may be given.

BENEFITS: As a full-time employee of the Village of Forest, the Village Administrator is entitled to certain benefits as set forth in the Village of Forest Employee Handbook, including but not limited to, Insurance Benefits.